Workforce & roster optimization

Shift Optimizer & Rostering

One workflow from flight-schedule demand to a published, compliant, fair roster - optimized, operated, and paid. Built for airlines, airports, and MROs.

Turn flight schedules into hour-by-hour staffing demand - automatically
Optimize headcount and shift design to real demand, by skill and licence
Generate a compliant (FDTL), fair roster - then operate and pay it
Prove every decision with fairness scoring and a full audit trail

See how it works

Aviation crew coordinating shifts against a maintenance schedule

The status quo

Workforce planning still runs on spreadsheets

Aviation operations run 24/7, across bases and fleets, with every duty hour regulated - yet most teams plan it by hand. That gap is where cost, risk, and disputes hide.

Demand modelled by hand

Planners rebuild the staffing curve from the flight schedule in spreadsheets every cycle - slow, error-prone, and impossible to keep in sync when the schedule moves.

Duty-time compliance risk

Flight & duty-time limits live in a planner’s head and a spreadsheet. Proving a published roster stayed within the rules becomes a scramble at audit time.

Understaffing vs. overtime

Plan to headcount alone and you ignore the ~40 days a year each person is on leave, sick, or in training. Too few and operations stall; too much overtime and cost runs away.

Skill & licence mismatches

Coverage gets counted as bodies, not competency - an expired certification or missing licence slips onto a task that legally requires it.

Fairness disputes

The same people quietly absorb the nights, weekends, and holidays. “Why do I always get the bad shifts?” has no objective answer - and it drives grievances and attrition.

Disruption firefighting

Leave spikes, sickness, and aircraft-on-ground events become coverage crises discovered on the floor instead of in planning.

How it works

From demand to a paid roster - end to end

One continuous workflow turns the flight schedule into the right people, on the right shift - generated compliant and fair, then operated and paid.

Capture demand

Import the flight schedule and operational load, then expand it into an hour-by-hour staffing requirement across the week - automatically.

Model your rules

Define roles, skills, licences, shift patterns, duty-time limits (FDTL), and minimum coverage so everything downstream is compliant by design.

Optimize headcount & shifts

The engine recommends how many people, with which skills, on which shift windows - sized to real demand, not a flat ratio.

Build the roster

Set the baseline - ideal headcount, contracts, and locked leave/training - then generate the named and task roster with coverage strategies and what-if scenarios.

Operate it

Run the month: track attendance, clear shift swaps with automatic impact checks, and manage overtime against limits.

Prove & pay

Score fairness, detect FDTL / double-book / certification conflicts, export payroll-ready data, and keep an immutable audit trail.

What’s inside

A workforce engine built for aviation

Not a generic shift tool - every capability understands flights, skills, licences, and duty law.

Demand-driven optimization

Schedules and operational load become an hour-by-hour staffing curve - so you staff to workload, not guesswork.

Skill & licence-aware

Every assignment respects the skills, type ratings, and certification currency each task requires.

Duty-time compliance (FDTL)

Duty, rest, and consecutive-day limits are frozen before a roster is generated - and re-checked at publish.

Headcount & contracts

Turn required coverage into a defensible payroll number, then allocate it across contracts and entitlements.

One-click roster generation

Generate the named and task roster for the whole workforce, with named coverage strategies.

What-if scenario planning

Model leave spikes, sickness, or demand changes and see the coverage impact before you commit.

Attendance, swaps & overtime

Run operations with impact-checked swaps, planned-vs-actual attendance, and early overtime alerts.

Audit trail & payroll export

Fairness scoring, conflict detection, payroll-ready export, and a field-level before/after audit trail.

Who it’s for

One engine, tuned to your operation

For Airlines

Right-size crews and ground staff to the published schedule
Hold the line on duty-time compliance across every base
Cut overtime without risking on-time performance

For Airports

Match staff to passenger and flight demand by the hour
Lift service levels at peak without over-staffing the troughs
Coordinate allocation across terminals and roles

For MROs

Staff maintenance checks by skill, licence, and task
Keep aircraft moving by closing coverage gaps early
Balance workload fairly across engineers and shifts

Why it matters

Outcomes you can take to the board

A headcount you can defend

Plan against real demand and known absence - a payroll number finance and ops agree on.

Compliance you can prove

Duty-time rules enforced before publish and recorded in a regulator-ready audit trail.

Less overtime, fewer gaps

Balance coverage against cost instead of trading one crisis for another.

Rosters in clicks, not weeks

One governed workflow replaces the month-long spreadsheet exercise.

A demonstrably fairer roster

Objective distribution of unpopular shifts - fewer disputes, better retention.

Clean hand-off to payroll

Hours, overtime, and premiums export straight through - no manual reconciliation.

Ready to optimize your workforce?

See how Shift Optimizer & Rostering turns your schedule into a compliant, fair roster - on your data.